Decision moment
How do you create a policy for shadow AI?
Shadow AI Policy
Problem pageShadow AI Policy
Create a shadow AI policy that makes invisible AI usage visible and defines allowed, restricted and blocked usage.
How do you create a policy for shadow AI?
Short answer
A shadow AI policy must make usage visible and provide approved alternatives. Otherwise it is a ban that productive teams work around.
Cluster
AI Governance Policy
Recommended path
AI Governance Consulting
Tirion method
How this decision becomes workable
The page is built as a decision surface, not as a generic article. The goal is to make scope, risk and next move visible.
Do not just write policy. Define allowed, restricted and blocked usage.
Which use cases need business, IT, security or legal approval.
Which guardrails allow usage without losing data control or accountability.
Scorecard
What leadership should score before action
Visibility
Which AI usage already exists?
Data rule
Which data is blocked or review-only?
Alternative
Which approved path is fast enough?
Red flags
Signals that the page should lead to governance before build
- The policy is only prohibitions.
- Leadership follows different rules.
- There is no fast path for new use cases.
Decision questions
Questions to answer before the next move
Why do teams use shadow AI?
Which data has already been copied into external tools?
Which approved tools can cover the need?
Tirion artifacts
Outputs this work should create
Each page points toward concrete material leadership can review, not abstract advice.
One page with risk, value, owner, non-goals and the next move.
A reviewable matrix for data, risk, effort, readiness and leadership control.
A 30/60/90 path with approvals, pilot boundary and accountable owners.
Example pattern
A practical decision pattern
Employees use AI because processes are slow, but the organization does not know tools, data or risk.
Tirion combines discovery, data classes, tool rules and a simple approval path.
Shadow AI is moved into approved usage, review cases and clear prohibitions.
Related pages in this cluster
AI Governance Policy
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